Book-It Software 3.0 Release History

Several maintenance releases have now been issued for Book-It 3.0 membership management and event booking software. The major items included in the most recent releases are listed below. Note - only public releases are listed. Maintenance releases are issued FREE OF CHARGE to support agreement holders but a small administration charge may be made for other customers.

J6 Enhancements (2nd Feb 2007)

new Instinctive Systems contact details added to startup screen
fixed problems in the external reindexing routine which is occasionally used to reindex the system when logging into the system is prevented due to an index problem
fixed integrity check for event booking paid amounts that could do incorrect corrections if resource bookings with the same reference were present and added new integrity check for resource booking paid totals
(only affects customers who got the Book-It 4.0 resource booking feature early in version 3.0)
fixed problem on joint member / contact screen which would crash Book-It if you clicked the ‘Go’ button to go to a joint member / contact who did not fit the current filter conditions
added a data integrity check to check for overlapping resource bookings (only affects customers who got the Book-It 4.0 resource booking feature early)
tightened validation when adding resource bookings from member screen rather than resource availability screen to prevent overlapping resource bookings (early 4.0 feature adopters only)
amended the event and resource booking screens so that if a booking is edited and moved from one member to another member you are now asked if you would also like to transfer and associated payments with the booking to the new member
fixed problem on booking acknowledgement letter which was truncating last 2 characters of year on event dates spanning multiple dates
new tips added to Tip Of The Day feature

J1 Enhancements (7th June 2006)

new Tip Of The Day feature added
fixed a positioning problem with C5 envelope address printing
fixed problem in event letter mailmerge which was truncating the last 2 digits of the year in the eventdate merge field where the multiple dates were spanned and those dates were the 10th of the month or later
fixed problem in payment deletion which was adjusting the bookings amount paid figure for the wrong booking upon deletion of a payment record (did not happen if reverse payments used and was previously resolved by reindexing files)
added reference number to the title bar on all member, enquiry, supplier and event database screens
amended layout of Member Event Booking Payment Detail report to include details of all payments not just total per booking
fixed problem with labels which was truncating last 40 characters on large addresses following an intermediate update
fixed problem with error handler that has not been attaching error files following an intermediate update
fixed problem which was causing HTML emails to appear blank when read by hotmail users (affects early adopters of this version 4.0 feature only)
fixed bulk email crash problem when sending batches of 500 or more emails using the 3rd party software which allows users to overcome the Outlook security message
added ‘age’ field to the event contact list report export file
fixed Payment Detail report so now always lists payments in date order even when they were not entered sequentially
added ‘Other Databases’ option to the ‘Databases’ option as an alternate way to other database input screens such as payments, bookings, credit notes etc
added occupation, date of birth and diet fields to the event contact list report export file (not printed report)
amended membership cards so that they can now use a barcode font which is available freely
amended the Member Details report to include all new user defined fields both on the report and in the export
amended labels so that if a member number or enquiry number being printed on a label happens to overwrite the last line of address on a label with a very long address then the number will automatically be suppressed
tidied up license control system to automatically log out all sessions from the previous day or earlier to minimise disruption due to badly terminated sessions holding onto licenses
improved the license control system so that Book-It can be loaded more than once on the same PC without using up additional licenses
switched off UDF tabs in screens if no UDF fields have been configured yet
fixed display of all enquiry follow up periods in setup, system details so that follow ups 3-6 which are note relevant to Lite and Shareware editions will no longer be seen in Lite and Shareware editions
added support for new membership card Avery formats following Avery discontinuing previous ones
added 2 new payment types – bank giro and postal order
fixed bug that sets screen background colour back to white in green training systems following a visit to the setup, system details screen
added slots1, 2, 3, 4 and user1, 2, 3 UDF fields to bookings tab of member screen
created a local help file in order to overcome Microsoft bug which prevents network users running help files fileservers so that help is again available in multi-user environments
fixed problem introduced at 3.0h20 which caused postpone and cancellation letters generated by the Postpone and Cancel buttons on the event screen to also be sent to people with bookings with a ‘reserve’ and ‘cancelled’ status
removed the ‘X’ in the title bar on the login screen which was causing Book-It to crash during logon if the ‘X’ was pressed instead of the ‘OK’ or ‘Cancel’ buttons when logging in
fixed minor bug which crashes the system if you enter a new member with either a blank or future joined date which crept in in a recent update when the joined date field was repositioned
filter field for correspondence notes renamed from ‘contact notes’ to ‘correspond notes’ to avoid confusion
modified membership cards so on ‘Annual’ DD/SO/Other records it prints true expiry date and not the default one
removed redundant email address from setup, users screen
added a new plain text email template in order to define skeleton text to be used in new plain text emails
message about ‘remembering to pay subs if appropriate’ upon saving new member records will now only appear if a payment is required and not for free memberships or contacts
prevent editing of cancelled bookings from event screen to be consistent with bookings page of member screen. Bookings must now be uncancelled first in order to be edited
if cancelling a booking, it will only now ask you if you wish to raise a credit note if a payment has already been made against the booking
add filters in DD setup, cancel and 1st payment dates and requests in member screen
fixed member joined date validation error message. Crashed Book-It if joined date invalid rather than report message from 3.0h4 onwards
added a ‘booking status’ filter to the alternate filter on the events screen to allow generation of letters to people with reserve status or cancel status on an event rather than just paid up if required
added new member status – ceased trading
issue a warning if formal addressing is used and title is not entered (Mr, Mrs etc)
replicated member title warning across enquiry and supplier
when joining existing members to a joint membership allow automatic updating of company name, workphone and fax for company to company memberships
added 3 user defined tick boxes to the bookings tab of the events screen
added 3 user defined tick box fields to bookings screen
new 3 30 character and 6 tick box user defined fields at membership level
amended BacTel IP Auddis setup file to generate the SETUP file in bank reference order to help checking against Auddis error reports
extended ‘alternate filter’ for printing event letters, labels, emails etc so that they can also be filtered by member number, membership number, member name and member sex
fixed problem with ‘Data object is in use’ message appearing on event booking screen following booking amendments
added a new new Standard Event Balance Request letter to the event screen
added a new mailmerge field AMTTOPAY to booking acknowledgement and overdue payment letters
changed the default button on Book-It action questions to ‘Cancel’ or ‘No’ to stop people accidentally running options they did not want to but failed to read the question properly
fixed problem with web booking import routine where credit notes greater than the value of bookings are used to pay for the bookings and the new credit note for the ‘change’ does not appear to attach itself to the member screen correctly although it is clearly attached to the member in the credit note input screen
added join date to filter for Membership Details report from the report menu
fixed bug in DD which would create a blank DD setup run entry for a ‘standard’ renewal type member (ie not a Direct Debit Member) in cases where the system defaults the renewal type to ‘direct debit’ on insert using the new beta test defaults fields
amended remove button on joint members so that it does not duplicate direct debit information onto the removed member’s new membership record
fixed booking screen problem which, when called from edit button on bookings page of events screen for bookings with multiple slots, was setting the number of slots back to 1 and amounts back to default amounts for 1 slot (bug came in somewhere after 3.0g2 public release)
warning about not ticking DD 1st payment indicator for new memberships was coming up when saving records since 3.0g11 for all membership types, not just DD. This has now been corrected.
amended the DD question about asking whether the bank notified you of changes to the DD or not and whether a setup and cancellation should be queued. The question is now suppressed if the member is changing from a standard membership to a direct debit membership and will only appear if they were already on direct debit and were simply changing bank details as was originally intended
turned off the toolbar in the batch area if it has been left open from a previous screen so that it cannot be used to crash the system when there is no associated screen open at the end of the batch process
added header and footer to setup file for direct debit
enhanced direct debit functions to meet new Auddis standards
amended the supplier costs screen to force the user to enter a deposit due date if a deposit is required
amended the Payment Summary reports to avoid truncation when very large amounts involved
changed booking process so that if booking a reserve you will no longer be told that you are exceeding the maximum number of slots and you will no longer be asked if you wish to make a payment against the booking
when clicking on the notes highlight to visit the notes tab it now refreshes correctly rather than showing the previous record’s contents
help links to Instinctive Systems site FAQ area now work correctly
breakdown of slot bookings added to bookings tab on event screen
web bookings import enhanced so that if a credit note is used as part of the booking payment because its details have been passed on verbally to a member before batch printing then the import will mark it as printed to avoid it printing unnecessarily in the next batch
renewal and pay subs buttons on membership tab of members screen also made available on the renewal finance screen to help with first payments and replacement payments for failed direct debits and standing order subscriptions
fixed problem in amendment of event start date which allows you to automatically amend the deposit due and balance due accordingly but does not display the changes until you save the record. The changes are now displayed immediately instead.

G2 Enhancements (18th Oct 2004)

Added new facilities on setup, system details, other options screen in order to allow the switching off of certain Book-It fields that may not be required such as door access, nationality, diet, gender etc
Amended the setup, membership types screen to introduce a field which will allow you to configure the maximum number of members on a joint membership and to say whether or not the membership type requires the use of company details or whether it is a private membership
Amended direct debit generation process to cater for the Bacstel IP (Auddis compatible) format
Added a new direct debit prefix and suffix field to the setup, system details, membership details screen in order to add a prefix and suffix to direct debit reference fields which get generated
Solved the ‘Alias not found’ bug which was happening from time to time when a grid was left selected and you used the find button or the accessed another database and came back again
When generating event pages for Book-It On-Line system, system now removes out of date pages automatically meaning uploads are quicker because there is less to compare and less server space is required
Added a booking fee button to the members, booking page to allow 2 click adding of booking fees (i.e. surcharge for the use of a credit card)
Added two setup items to Book-It system details, correspondence page – deposit due days and balance due days. These fields will determine the number of days prior to the event start date for the default deposit due and balance due dates to be created
When setting up new events when an event is repeated in Book-It the system will now automatically adjust the Deposit Due and Balance Due dates
Added a new transport option called ‘Unknown’. The system will default to this rather than ‘Direct’ which it is hoped will encourage more members to ring around for transport sharing
Amended the event repeat button so that if the event being repeated is already ‘cancelled’ then the new event created will be given the status of ‘Booked’ so that it is more easily amended
All grids can now be split into two panels so that the member name, for example, does not scroll off the screen when you scroll through other member details. To split grids into two panels drag the black rectangle at the bottom left of the grid to the right and release it
Added a new calendar picker tool beside date fields throughout the system for easier date selection The bookings list on the events screen has been amended so that ‘booked’ and ‘cancelled’ bookings continue to remain in member surname order, however, ‘reserve’ status bookings will now appear in bookings reference order making it clear which bookings went onto the reserve list first (i.e. the highest ones in the list) so that if any members drop out of an event it is clear which reserve booking should be given first refusal on their place
Added a new ‘reset’ button to the correspondence tab of the enquiry screen to enable resetting of the enquiry first contact and follow-up dates so that the record can be treated again as if it was a new enquiry. Details of the previous contact date are added to the correspondence notes area
Added postcode to ‘Place’ line in newsletter where the event has a postcode entered in order that it is available for members to look up the venue using tools such as Multimap
fixed bug in member summary report which crashes system if filter used on renewal frequency field
fixed bug in supplier screen which prevented filtering on supplier home telephone number correctly
updated events screen so that system does not crash with a ‘Cannot create file’ error if an event write-up exists and the event name is changed to simply capitalise some of the characters
symbols ? and & are now prevented in event descriptions to avoid problems when event write-ups are uploaded to the web
Alt Ref field added to payment detail report
validation on renewal days in setup, system details screen loosened to allow first renewal reminder to be sent out AFTER the renewal date if required
fixed bug in event screen which did not always correctly rename associated event newsletters writeups and event web writeups following saving of an event after an event name or category change unless the event was saved from the first event page only
updated ‘limited address report’ exports so that they only show the first half of UK postcodes
introduced clearer ‘reserve’ status label on booking screen
fixed correspondence page on member screen which was not always refreshing correctly when moving between different records
Amended web imports to scan through a record at a time rather than using quicker Outlook find which appears buggy if an error is found
Updated event address list and member address list by region limited address list reports to only show the first half of postcodes in order to protect member privacy

E11 Enhancements (21st Nov 2003)

Email field validation has been tightened up so that it should not be possible to input bad syntax email addresses. Email generation routines also improved so that instead of crashing Book-It when they stumble upon a bad email address already in the system, they simply report the bad email address and continue.
Added a breakdown of male and female bookings to the bookings tab of the event screen
Resolved ‘Database object is being used by someone else’ error which crashes Book-It from time to time in busy networked environments
Improved multi-user registration security. Note that new registration codes will be required for multi-user customers (please contact us before upgrading if you have not already received details)
Added right click functionality to notes fields for copy/paste functionality as well as full screen viewing / editing
Added ‘Direct Credit’ payment method to payment screen and reports in order to report BACs payments to suppliers
Amended newsletter ‘Welcome’ page so that ‘Name Withheld’ appears instead of the new member name if ‘ex dir’ has been marked against the member’s name
Enhanced the ‘Use’ button on member credit note screen so that it can be also be used to reverse the ‘Used’ status of credit notes for example where the wrong credit note has already been used
Enhanced the ‘Use’ button on credit notes tab of the member screen so that any used date can be entered rather than being forced to default the use date to the current system date so that data can be backdated
Enhanced the events screen to show a clear indicator on all tabs to highlight TOMS events
Added birthdate and occupation fields to the enquiry form on the web and the enquiry form in Book-It. Enabled the Book-It web enquiry import feature to pick up these fields and pass through to the member database as the enquirer converts to a member.
New birthdate and occupation fields added to the enquiry details report and associated file exports
system rebuilt using service pack 5 development tools
amended category setup screen validation to prevent use of ‘?’ and ‘&’ symbols in category descriptions due to conflicts with Book-It web features software
fixed problem with filter of member address list report by renewal frequency when called from the report menu. Problem also affected 4 other member reports when called from the report menu using the same filter.

D12 Enhancements (21st May 2003)

Introduced a mail-merge fix for users of Word XP who are experiencing problems merging data from Book-It into Word letters. This problem only seems to affect a small number of XP installations and it is not clear why some are affected and others not. The fix allows use of 'Find and Replace' technology instead of 'ODBC' technology. Please contact us for more details of how to configure if you upgrade equipment and / or software and hit this problem. Further details are also posted in our FAQ area
Fixed 'start' function on membership ID cards so that cards can start printing at a specific position on a sheet as labels already do
increased size of description, location and meetplace on events screen from 30 characters to 40 characters
added event date to the event screen title bar to make it easier to recognise specific events where events are regularly repeated
added new contact management features to enquiry and member area so that 'contact' notes can be recorded separately to 'general' notes and dates of last as well as next contact dates can be recorded as well as the user ID of the user who has been allocated responsibility for making the contact

D5 Enhancements (7th March 2003)

Added following fields to member details report and export file – addressee and letter open (individual and joint membership), subscription amount, frozen subs indicator, direct debit account details
Added membership reference (SHIPNO) field to list of available mailmerge fields
Fixed problem with batch, newsletter option that was causing system to crash with ‘OLE IDispatch exception code 0 from Microsoft Word: Value out of range.. in margins’ when some documents involved in the generation contain entries outside of the standard margin settings
Minor enhancements to mailmerge help area
New payment type “Member – Credit Card Fee” (Beta testers only)
Expanded cost field on on-line booking to 120 characters (beta testers only)

D2 Enhancements (23rd January 2003)

Amended filter on Payment Summary By Method report so allows filtering on Payment Type not Payment Method
Resolved problem which generates message 'Data type mismatch' on members screen when saving direct debit member records without visiting the membership tab
Added new user defined fields (beta testers only), ensured that all user defined field names are now correctly named on alternate filters for letters, emails, envelopes and labels, ensured that unused user defined fields are not listed in alternate filters, moved UDF setup from setup, system details screen to new setup, user defined fields screen to make way for future UDFs
Fixed problem where Book-It crashes when creating new memberships if the renewal method is changed before the renewal type
Various on-line booking enhancements (beta testers only)

C4 Enhancements (18th November 2002)

Fixed problem with events screen which was not allowing access to update event user defined events fields
Added event tag line for use with newsletter features in Professional and Enterprise edition
Added category write-up buttons to allow category introduction to be inserted at the start of a category for newsletters being generated in event category order in Professional and Enterprise editions
Fixed problem with standing order batch renewal screen introduced as a result of recent credit card batch renewal developments
Reorganised and added useful web links to help menu
Added MAP button to link postcodes to map website (Beta team only)
Amended import from web enquiry process available in Professional and Enterprise editions only. Previously this only brought in notes information up to the first carriage return (ASCII value 13) followed by line feed (ASCII value 10). Obviously a user could enter a carriage return and line feed to break up paragraphs in their notes entry and this was leading to truncation of the notes fields. We now therefore look for the Japenese Yen symbol (ASCII value 165) followed by a carriage return and line feed. If the Yen symbol is not found then everything to the bottom of the email will also be copied into notes. Please advise your web administrator in case he needs to modify your web form if your notes are not being imported correctly as a result of applying this update
Added a note about linking to graphics behind ‘edit write-up’ button on events screen to clarify how to add graphics to web write-ups to be uploaded to the web site (Professional and Enterprise only)
Amended the setup, system details screen so that the 'pages upload directory' can be entered again following removal on a previous update. Resolves crash issue also introduced as a result of blank values in this field

C1 Enhancements (23rd October 2002)

Extending existing ExDirectory feature so that other personal contact details such as name, address, email address and web address can now also be individual marked as ExDirectory so that they do not appear on reports to be circulated to other members or on web uploads or automatically generated newsletter inserts
Added new ‘Addressing Type’ field on setup, system details screen, correspondence page to allow configuration of formal or informal letter addressing by default
Added facility so that you can now more easily distinguish between your live system and any test system you may have. Simply create an empty file called TRAINING.TXT in your test Book-It directory and this will automatically change the Book-It screen to a green background to indicate a test system. Customers using multiple live systems for different memberships can also use this feature to identify between systems
Added new web upload setup features in the System Details, Web page so that the system can now be linked into your favorite FTP software such as WS-FTP Pro etc
Removed the ability to change user name and password etc setup details in the System Details screen. The built in FTP software within Book-It 3.0 is being phased out shortly in favour of linking to external 3rd party FTP software which can provide much better FTP facilities than the previous built in features. Existing customers will be able to use built in FTP for a short while longer but should look to replacing this with 3rd party software shortly, please contact Instinctive Systems if you require further advice in this area
Speed of batch renewal, direct debit screen increased for very large member databases
Amended enquiry import from web feature so that records will still be imported even if an email address has not been supplied
Bookings on bookings screen can now be listed in date booked order
Added acknowledged date in bookings notes on batch acknowledgements
‘Event summary by date’ and ‘Event summary by event no’ reports enhanced to include supplier name and total number of records
Amended ‘add new’ joint member feature so that nationality defaults to same nationality as member being joined to
Tidied up system details screen web and FTP tabs, simplifying input particular for ASP beta test customers
Fixed bug in Enquiry Details report which was not showing other telephone numbers stored such as mobile, fax etc if a work telephone number was not present for an enquiry
Fixed problem immediately following enquiry import from web where enquiry screen keeps resetting to reference number order even if you try to change it unless you close and reopen the enquiry screen
Fixed minor problem in newsletter generation where last name in 'welcome new members section' could get included in next sections heading under certain conditions
Fixed minor problem in newsletter generation where a default event write-up inserted automatically by Book-It in the absence of a user generated write-up would pick up the style of the next event header
Fixed minor problem at end of newsletter run which would generate a margin out of range error under certain conditions when valid margins were in use
Fixed problem with web jump buttons on members and supplier screens which were becoming disabled following editing even if a web URL was present
Fixed bug which did not bring country field across from enquiries
Fixed ‘taken all’ column at end of Event Cost Analysis report which was repeating the total for the last event category instead of listing a grand total.
Fixed ‘Supplier Address List’ report which was not allowing filters to be applied to the report correctly
new credit card automated renewal feature similar to existing direct debit feature (Beta testers only)

B9 Enhancements (24th May 2002)

Introduced new report Payment Day Book detailing payments by day including more information about the events that the payments are against than the existing Payment Detail report
Renamed existing Payment Summary report to Payment Summary By Type and introduced new report called Payment Summary By Method to enable payment summary reporting by payment method such as cheque, cash, credit card etc
Added new field to Event Cost Analysis report to show amount already paid to suppliers. Note fields min and free have been dropped to make space
Added new field to payment screen called 'alt ref' which can be used to add a cheque number, transaction code etc on individual payments.
Member, event and supplier screen speed improved – individual pages now recalculate only if you click on them to view them instead of all recalculating every time the record changes
Speed of ‘set main’ button on member screen improved (only noticeable on 10,000+ member systems)
Nationality now defaults to ‘Unknown’ instead of blank when inserting new members
Fixed bug which calculated incorrect Net amount for direct debit payments where standard tax rate is not used on subscriptions
Added payments file integrity check to Reindex feature to recalculate net and tax values from gross value on payments to fix payments which encountered the problem above
Fixed problem that was not allowing any number of columns other than 2 in newsletter index page

B5 Enhancements (13th Mar 2002)

Added new membership ID card production facilities on member screen
Amended setup, system details screen membership page to allow customisation of membership cards
Added new 'change password' feature under file menu to enable users to change their password and administration feature on user setup screen to reset forgotten passwords
Added member photograph to member detail report and photo file path to related export file
Amended main screen title bar so that it displays the name of the user currently logged in
Amended Membership Analysis Report to multiply male / female figures by 100 to display percentages correctly
Enhanced system so that it now tries to calculate gender automatically from the salutation field eg ‘M’ for Mr, Master, ‘F’ for Miss, Mrs, Madam, Ms etc.
Fixed reindexing problem introduced at 3.0b1
Amended system so that Bookit.dbc, bookit.dcx, bookit.dct files get amended only when necessary instead of each time someone logs in. This should overcome a number of problems heavy network users have experienced resulting in messages such as ‘Alias Is Not Found’, ‘Alias VMEMBOOKINGS is not found’ and ‘Loading Form Or The Data Environment : Database Object Is Being Used By Someone Else’.
Amended mailmerge area so that if Book-It has problems deleting temporary files involved in the mailmerge due to corrupted or oversized Word documents, the system no longer closes with a 'File Access Is Denied' message but continues without deleting the temporary files and provides the user with a warning instead (not that this is a workaround not a fix and the problem with the Word files involved should be addressed and resolved with the support of Instinctive Systems if you experience this problem!)

B1 Enhancements (11th Jan 2002)

Added new Web Upload features
Added new 'nationality' and 'auto lapse' fields to member screen
Fixed help menu link to on-line ‘FAQs On The Web’
Tightened validation on Direct Debit field entries
Repositioned 'Batch - Enquiry Imports' feature so that it is now part of the new 'Batch - Web Features' screen
Membership type description increased from 20 to 30 characters
Fixed problem with list and find button on Event Cost screen
Fixed problem when creating bookings from event screen instead of member screen where 'acknowledge' was permanently getting ticked
Improved booking events from the events screen so more closely follows booking from member screen
Indicators such as 'Joint', 'Notes', 'Expired' etc at bottom of screens can now be clicked to jump to relevant page
Fixed problem on event supplier cost screen and supplier event screen which was not always totaling overdue amounts correctly where balances were overdue for event payments

A8 Enhancements (Nov 2nd 2001)

Added new ‘@’ buttons near email addresses on members, enquiries and suppliers screens to generate one-off emails to selected contacts as opposed to preset emails available from the main toolbar
New items added to 'help' menu to more easily access Instinctive Systems web site, FAQs and to email Instinctive Systems
'Go' buttons to jump to web sites now work with both Navigator and MS Internet Explorer rather than just with Internet Explorer
Resolved intermittent 'function requires row or table buffering mode error' in enquiry web import
Redesigned newsletter setup screen to make easier to use and allow amendment of number of weeks, months and welcome weeks for appropriate newsletter sections. Carriage returns removed from a number of newsletter section to allow more flexible use of Word before and after paragraph spacing.
Error reporting improved for regular errors such as network problems, index problems etc

A5 Enhancements (Oct 20th 2001)

Numerous help system completions including Newsletter, renewal screen, BACs, several new 'Advanced' sections, scanning, system capacities and more
Printed user manual now available
MS Office functions such as email, mailmerge, newsletter etc now hook into the default Book-It error handler now making problems much easier to report and debug
New ODBC drivers available with full system so that you do not need to rely on ODBC drivers bundled with MS Word
Several improvements to web enquiry import program including demonstration feature and ability to import entries where an email address has not been supplied
Email address added to list screen on members, enquiries and suppliers screens
Functionality of 'standard enquiry' and 'standard enquiry follow up' letters and emails has been amended so that only enquiries still set at status 'General Enquiry' are addressed. This means that setting an enquiry to ‘Rejected’, ‘Joined’, ‘Dormant’, ‘Priority A’ etc will pull the enquiry record out of the standard enquiry batches.

A4 Enhancements (Oct 1st 2001)

added code to event supplier cost screen so that due date automatically defaults to event start date for head costs in the same way it already did for fixed costs
setup, letter screen enhanced so that text editor appears instead of Word buttons on machines that do not have Word installed even though the system details screen has been configured to use Word. This helps on mixed networks where some machines have Word installed and others don’t so that you do not have to keep switching Word features on and off to perform letter amendments
new button to delete event supplier cost records now available on the supplier costs tab of the event screen
for batched renewals, request button only appears for direct debit renewal now instead of all renewals as does last DD request date
Limited address list reports (member list and event booking list) have been amended so that the 2nd line of address is suppressed as well as the first line of address more in line with Book-It 2.5 functionality. 3rd line of address will however be shown unlike Book-It 2.5
fixed problem with ‘amount’ filter on ‘alternate filter’ for payment detail report
help and demonstration data improvements

A1 Enhancements (Aug 10th 2001)

added ‘additional filter’ options to members, events, credit notes, supplier letters, label, envelope and email options. In many cases this will work much quicker than screen filters!!!
due amounts for reserved bookings have now been correct on the bookings tab of the events screen so that they do not get added in to outstanding and overdue totals so that they are now consistent with the bookings tab on the members screen
completion of ‘Whats This Help’ activated using the ‘?’ on the top right of each screen then clicking the field or button you need help with
Added some event count statistics to events tab of supplier screen similar to those previously available in Book-It 2.5
Fixed startup problem when Office XP is installed
Date field sizes increased in VGA 640x480 resolution so can see full date
Fixed size of VAT rate setup field in VGA mode 640x480 resolution
Date fields input in alternate filter on Enquiry Contact Source Analysis report not being formatted correctly
Filtering in payment screen on supplier or member reference has now been fixed
Filtering in payment detail report on supplier or member reference has been fixed
Validation tightened to ensure that renewal due date can only be left blank for renewal frequency of ‘Open’
Filtering on a number of reports has been fixed so that ‘event no’ now accepts 6 characters instead of 4 characters